COUNCIL INFORMATION

Meeting Minutes

Footpaths
School walking bus footpaths

The need for the footpaths was identified following a risk assessment which was undertaken by Kent County Council’s walking bus officer, Birgitt James. The new footpaths would create a safer route from one end of the village to the other, avoiding the busy A252, not only for the school walking bus but for the whole community.

Letters have been delivered to residents inviting their comments.

Mr Smith of “Little Barn” has objected to the footpath outside his property.

Mr and Mrs Bruce of “Otterplay” support the footpaths.

Clerk to complete an application to obtain consent under Section 38 of the Commons Act 2006 and send to The Planning Inspectorate.

Funding
The Colyer-Fergusson Trust application to Rural Kent for funding towards the walking bus footpaths has been declined.

Two further applications have been made for funding towards the walking bus footpaths:

An application was made for a Member Community Grant from Richard King. This application was for £2500.
Clerk attended The Kent – Ashford Local Board meeting on Wednesday 17th September 2008 where Richard King confirmed that Challock had been successful with their application and had in fact been granted £3000 for the walking bus footpaths.

An application has also been made for a Community Grant from Ashford Borough Council. This application is for £5000.

Play area
The ROSPA report for the play area has been received.

This highlighted a few low risk items for consideration but nothing that requires attention.

A new wobble board has been installed.

Forester
As agreed at the Parish Council on 31st July 2008 a summary of Parish Council meetings will be placed in the Forester.

Village Sign
At the Parochial Church Council (PCC) meeting on Tuesday 19th August 2008 it was agreed that the wooden sign could be mounted on the wall in the vestry.

A faculty from the Diocesan Advisory Committee (DAC) will be required. The faculty fee will be in the region of £200.

Lees track
The pot holes in the Lees track have now been filled. This work was carried out by Liam and Peter Wooltorton.

Further maintenance work will be carried out as and when needed by the Parish Council as previously agreed.

Audit for 2007/2008
The external audit has been completed and returned by the Audit Commission.

Conclusion of audit and right to inspect the annual return notice has been displayed on notice boards.

EDF Energy
EDF Energy Networks has informed the Parish Council that essential works are required to upgrade the electricity supply for the village. EDF propose to install the two compact substations at the Beech Court end of the Lees.

Mr Smith of “Little Barn” objected to the substation outside his property. A new position has now been agreed with EDF to site the substation closer to the existing H poles.

The Clerk has been to see Mrs Gordon of “Haverbrack” to explain EDF’s proposals.

EDF has confirmed that revised plans will be sent to the Parish Council for approval.

A notice about EDF’s proposals has been placed in the KM newspaper and displayed on village notice boards. An item will also be placed in October’s Forester.

Clerk to enquire if EDF can install a secure electricity point on the area of the Lees between “Vic-Est” and “Tanglewood”. This electricity point could then be used for the Goose Fair.

Allotments
The Parish Council is obliged to consider the provision of allotments if more than six people make a request.

An item has been placed in the KM newspaper and so far two people have expressed an interest. An item will also be placed in October’s Forester.

Several plots in the allotments at Wye are unused and the Parish Clerk for Wye has confirmed that Challock residents are welcome to rent a plot. The cost varies depending on the size of the plot but start from £15 per year.

This could be an option that Challock residents may wish to take up.

Farmers Market
The Parish Council has sent letters to local businesses requesting their views on the proposed farmers market.

The Barn Shop has objected to the proposed farmers market.

The Post Office has no objection to the proposed farmers market.

Richard Abel Landscapes has closed.

Councillors considered the views of local businesses but thought the farmers market would be a welcome addition to the village.

Pauline Hickson informed Councillors that the farmers market will be held on the 1st and 3rd Friday of each month commencing in early March 2009.
Pauline will update Councillors at the next Parish Council meeting on 27th November 2008.

Councillors agreed to review the farmers market in July 2009.

Correspondence
•Letter from the Audit Commission confirming completion of 2007/2008 audit.

•Four letters from Mr Shirley regarding his FOI request. Reply sent to each letter.

•Letter from Freedom Group EDF Energy Networks revised plans and wayleave agreement

•Letter from Mrs Bruce in support of walking bus footpaths

•Letter from Martin Hook offering to carry out strengthening work to the youth shelter. Agreed by Councillors.

•Letter from Clare Blair asking for Parish Council assistance to locate a building plot in the village. Councillors are unaware of any suitable sites and recommended that her request is put in the Forester.

Finances
Clerk has obtained an up to date model set of Standing Orders and Financial Regulations from NALC.

The Standing Orders and Financial Regulations have been updated in line with the model set. These were approved by Councillors.

Items for information
Access from the cricket field to the A251 footpath.

KCC PROW has confirmed that they are willing to supply a wooden safety gate, free of charge.

This is subject to inspection and approval by KCC.
Councillors decided not to proceed with this as it would make access difficult for prams and although provided free of charge the Parish Council would have to pay for installation and future maintenance.

Red telephone kiosk. BT has commenced a programme of removing old kiosks.

Challock is not on the current list of kiosks to be removed but BT has confirmed that communities can apply to retain their kiosks.

Martin Hook has completed the strengthening work to the youth shelter. Clerk to send a letter of thanks to Martin Hook and Fred Beadle.

Clerk to chase KCC regarding bin emptying and raking of wood chip in the play area.

Clerk to request that the community warden makes evening visits to the play area as this is when vandalism occurs.

Clerk to contact Kent Highways regarding a resident’s request for a footpath along the A252 between Beech Court and Green Lane.

The meeting closed at 8.15pm

The next Parish Council meeting is on 20th November 2008.

Challock Parish Council Meeting (Edited Minutes)

Memorial Hall, Audrey Allen room
Thursday 20th November 2008, 7.30pm

Members of public present: 7

Apologies

None

Present

Amanda Cottrell, Roger Spicer, John Ramsden, Stephen Brandon, Nicholas Fox, Teresa Sellens, Vicky Martin, Kirstie Wooltorton (Clerk), Diane Sandy (Assistant Clerk)

Changes to Declaration of Interest

There were no changes to declaration of interest.

Minutes of Last Meeting

Minutes of 2nd October 2008 meeting were signed by Roger Spicer as an accurate record.

Clerks Report

Landscaping

Letter received from Mr Michael Varrall regarding the £1500 developer contribution for the reinstatement of the Lees and planting of hedge at Portulacea Gardens and requesting release of any remaining balance of the developer contribution. Reply sent requesting further information.

The Parish Council has paid £473.53 for the new hedge. The remaining balance is therefore £1026.47.

Councillors agreed not to return the remaining balance of £1026.47 yet as the original agreement was for the developer to plant a hedge and turf the area and then maintain it for 5 years. The Parish Council planted the hedge and the area was never turfed. Councillors agreed to review at the Parish Council meeting on 23rd July 2009.

Clerk to inform Mr Varrell of decision.
Clerk has asked Jim Smith to plant the pots at the village sign with seasonal plants.

Clerk has arranged for the Probation Service to plant daffodil bulbs at the village sign.

Highway Issues

Cars parking on grass verge next to school gates. Kent Highways have confirmed that additional verge markers will be installed soon.

Vandalism

Nothing to report.

Footpaths

The Parish Council has applied to the Secretary of State for Environment, Food and Rural Affairs for consent under section 38 of the Commons Act 2006 to carry out restricted works on The Lees. Two new footpaths are proposed between “Otterplay” and “Tulip Tree House” and “Valentine House” and “Little Barn”. Decision awaited.

Funding

An application was made for a Community Grant from Ashford Borough Council for the walking bus footpaths. This application was for £5000.

The Parish Council has been granted £3000 of the original £5000 Community Grant application from Ashford Borough Council.

This can be added to the £3000 Member Community Grant from Richard King giving £6000 towards the total cost of £9,342 for the two walking bus footpaths.

Play area

There has been no recent vandalism to the play area fencing.

Quote received from Peter Jordan in the sum of £1015 for strengthening work to the play area fence.

Further quotes are awaited.

Kent Probation Service has cleared brambles and undergrowth from in-front of the play area which has made it more open.

Village Sign

The Parochial Church Council (PCC) has agreed that the wooden sign can be mounted on the wall in the vestry.

A faculty from the Diocesan Advisory Committee (DAC) is awaited.

The wooden sign is still at Blackforge Art awaiting refurbishment.

Lees track

Further maintenance work will be carried out as and when needed by the Parish Council as previously agreed. Clerk has asked the Jim Smith to fill in the potholes asap.

Audit for 2007/2008

Conclusion of audit and right to inspect the annual return notice was displayed on notice boards. No requests were received to inspect the annual return.

EDF Energy

A notice about EDF’s proposals was been placed in the KM newspaper and displayed on village notice boards. An item was also placed in October’s Forester.

No requests have been received to inspect the plans.

The Parish Council has made an enquiry regarding the installation of an electricity supply between “Vic-Est” and “Tanglewood”. This will provide a useful electricity hook up point for the Goose Fair. Response awaited from EDF.

Allotments

The Parish Council is obliged to consider the provision of allotments if more than six people make a request.

An item was placed in the KM newspaper and in October’s Forester. So far only three residents have expressed an interest.

Some plots in the allotments at Wye are unused but still being leased. The Parish Clerk for Wye has confirmed that Challock residents are welcome to rent a plot when they become available. The cost varies depending on the size of the plot but start from £15 per year.

Two Challock residents have contacted the Wye allotment warden and are currently on a waiting list.

Sure Start Children’s Centre

Teresa Sellens visited the Sure Start Children's Centre at Hothfield.

The Sure Start Children's Centre would like to organise a fun-day in Challock, hopefully in spring 2009. Teresa has confirmed this with the Primary School, Preschool and Pebbles toddler group.

Farmers Market

Clerk has sent a letter to the Village Hall Committee confirming the Farmers Market proposals and asking if preferential rates can be given for a regular booking such as this.

Pauline Hickson and Rosemary Jordan will look for grant funding to cover the market start up costs. The dates when the market will be held in 2009 have now been booked.

Pauline has informed both Environmental Health and Trading Standards of their intentions to start the market on Friday 6th March 2009

Clerk has checked with Ashford Borough Council that planning permission is not needed to hold the market in the village hall.

An application form and a covering letter for potential stall holders has been designed. Pauline has started visiting local markets and talking to market managers and traders.

Forester

The renewal of the editorial for the Forester is due at the end of December 2008.

Currently there are 10 issues of the Forester per year. August and September are combined as are December and January.

Consultanet has suggested having 11 issues, splitting August and September.

Having produced The Forester over the last year Consultanet would also like to increase the cost per issue from £150 to £200 making an annual production total for 11 issues of £2,200.

Assuming the printing costs remain at £256 per issue this would mean an annual increase of £956 for the production and printing of the Forester. If it remains at 10 issues then the annual increase would be £500.

For the financial years of 2006/07 and 2007/08 the Parish Council has made a deficit of £13,290 and £12,816 respectively which has been covered by savings.

The Parish Council may need to look for cost savings in the future to avoid larger than inflation increases of the Precept.

Councillors agreed to the increase in cost per issue from £150 to £200 for Consultanet. Councillors also agreed that the number of issues should remain at 10 for the time being and to consult with residents in the February issue of the Forester. Councillors suggested combining the months of October and November rather than August and September.

Oil Syndicate

The oil syndicate has been very well received and currently has 53 households registered. Jim Bristow gave an update on progress made for the Oil Syndicate.

Correspondence

•Letter from Mr Shirley requesting further information under the FOI Act. Reply sent.

•Letter from Martin Hook offering to install new bench seating in the youth shelter. Reply sent.

•Request from Jim Watson for the Cricket Club to take the Goose Fair boot fair date as well as their usual date. Councillors agreed that the boot fair date should be offered to the PFTA if they want it. Clerk to advise Jim Watson and the PFTA.

•Enquiry from Challock School PFTA regarding taking the Goose Fair boot fair date. See above.

•Request from a resident for an extra dog bin at the Beech Court end of The Lees. Councillors agreed. Clerk to arrange installation.

•Open Spaces Society – donation request. Request declined.

•Letter received from Mr Michael Varrall regarding the £1500 developer contribution for the reinstatement of the Lees and planting of hedge at Portulacea Gardens and requesting release of any remaining balance of the developer contribution. Reply sent requesting further information. See Landscaping.

•Request from a resident for litter bins to be provided at the new bus shelters. Councillors agreed. Clerk to arrange installation.

•Further request from a resident to provide an additional notice board at the post office for the display of private advertisements. Councillors agreed not to proceed with this request at the Parish Council meeting on 29th May 2008. Councillors again decided there are enough notice boards.

Model Publication Scheme

This was poposed by Roger Spicer and seconded by Amanda Cottrell. The Model Publication Scheme has now been adopted by Challock Parish Council. Clerk to arrange for display on website.

Items for Information

The Kent Probation Service has carried out various works around the village hall car park. The youth shelter and bench have been repainted. Undergrowth has been cleared around the edge of the car park and next to the play area. The timber rail fence around the car park has also been creosoted.

The Clerk has also made arrangements for the Probation Service to clear away the grass that has grown over the path linking the post office and Church Lane and to plant daffodil bulbs at the village sign.

There is no charge for the equipment and labour but the Parish Council has to pay for any materials used.

Clerk contacted Ashford Borough Council for an update on the Local Development Framework.

Ashford Borough Council still has not taken any formal stance on any site.

A second LDF workshop has been arranged for Thursday 5th March 2009, 7.00pm at the village hall. Clerk will advertise in the Forester and on the notice boards nearer the time.

Councillors asked for the Parish Council banking to be reviewed due to the current economic climate. Clerk to check the amount that would be guaranteed by the Bank of Ireland, the notice required for closing the account and the interest rates for other suitable bank or building society business accounts.

The meeting closed at 8.15pm

Comments from members of the public

Residents expressed concern over the safety of parking in Church Lane during the school run. The Parish Council have no actual powers regarding this and although strictly a Highways issue, the Parish Council agreed to send a letter to all pupils at the Primary School asking their parents to park safely and if possible at the village hall when dropping off and collecting their children.

A resident also requested more drop kerbs in Church Lane and a disabled parking space outside the school so that her disabled son can get to school. Clerk to contact Kent Highways to arrange a meeting.

The next Parish Council meeting is on 22nd January 2009.

Challock Parish Council Meeting (Edited Minutes)
Thursday 22 January 2009 7.30pm

Memorial Hall, Audrey Allen room
Members of public present: 6

Apologies

Vicky Martin (Business)

Present

Amanda Cottrell, Roger Spicer, John Ramsden, Stephen Brandon, Nicholas Fox, Teresa Sellens, Kirstie Wooltorton (Clerk), Diane Sandy (Assistant Clerk)

Changes to Declaration of Interest

There were no changes to declaration of interest.

Minutes of Last Meeting

Minutes of 20th November 2008 and 14th January 2009 (closed session) meetings were signed by Amanda Cottrell as an accurate record.

Mr Shirley

Challock Parish Council received a letter dated 19th December 2008 from Kent County Council.

This advised that Mr Shirley has brought a claim against Kent County Council.

There was a directions hearing at Canterbury County Court on Friday 16th January 2009.

Challock Parish Council was represented at the directions hearing by the Parish Council’s solicitors.

The reason for this action was deemed by the Judge as an attempt to reopen the case with Challock Parish Council from 1991.

The Judge advised Mr Shirley that if he wished to reopen the case from 1991 with Challock Parish Council he would need to take it back to the High Court by October 2009.

Clerks Report

Landscaping

Letter sent to Mr Varrell explaining situation regarding the remaining developer contribution for Portulacea Gardens.

Councillors agreed to review this at the Parish Council meeting on 23rd July 2009.

Pots with seasonal plants now at the village sign.

Daffodil bulbs planted around the village sign and along the verge towards the Barn shop.

Highway Issues

Additional verge markers have now been installed adjacent to the school. Highway Services have also put verge markers opposite the school in error. Mr Andy Edmed has advised Teresa Sellens that these impede his access with his tractor. Clerk has reported this to Jennie Wickenden of Kent Highways and they will be removed in due course.

Following a request from a resident, tarmac “fillets” have been installed outside the school to improve disabled access.

A drop kerb in Church Lane opposite “Jontree” is still awaited.

Ashford Borough Council confirmed that they will not allow a disabled parking bay in Church Lane close to the school.

During the recent cold spell the Clerk contacted Kent Highways on several occasions regarding the icy roads, particularly in Church Lane.

Kent Highways confirmed that they will not grit side roads and lanes and there are salt bins in the village for residents to use.

Roger Spicer requested a salt bin be installed near High Snoad Wood. Clerk to contact Kent Highways.

Vandalism

The bench in the youth shelter has been vandalised beyond repair. The bench has been removed from the shelter and will not be replaced at present.

School walking bus footpaths

The Parish Council has applied to the Secretary of State for Environment, Food and Rural Affairs for consent under section 38 of the Commons Act 2006 to carry out restricted works on The Lees. Two new footpaths are proposed between “Otterplay” and “Tulip Tree House” and “Valentine House” and “Little Barn”. A decision is still awaited.

Funding

The Parish Council has been granted a £3000 Community Grant from Ashford Borough Council.

This can be added to the £3000 Member Community Grant from Richard King giving £6000 towards the total cost of £9,342 for the two walking bus footpaths.

The £3000.00 Member Community Grant from Richard King was received on 17th December 2008.

See agenda item Budget 2009 - 2010.

Play area

There has been no vandalism at the play area since the Kent Probation Service cleared brambles and undergrowth from in front of the play area, which has made it more open.

Village Sign

The Diocesan Advisory Committee (DAC) has advised that a faculty is not needed to install the wooden village sign in the church.

The wooden sign will now be refurbished by Blackforge Art and installed on the vestry wall in the church, as previously agreed.

Lees track

The Kent Probation Service has recently filled the potholes in the Lees tracks.

Further maintenance work will be carried out as and when needed by the Parish Council as previously agreed.

Farmers Market

Pauline Hickson gave an update on the progress made for the Farmers Market.

Members of the Farmers Market Management Committee are Pauline Hickson, Rosemary Jordan, Teresa Sellens, Kirstie Wooltorton and Kerry Akehurst.

Richard King has agreed to fund the Farmers Market insurance by donating £500.

Benjamin Dent from the Farmers Market Association, Peter Begley and Jen Porter from Wye Farmers Market gave a short talk about Farmers Markets.

The village hall committee confirmed that the hire fee for the Farmers Market will be £30.00 per afternoon. This can be payable in arrears.

Pauline Hickson confirmed a shortfall of £140 for start up costs. This is made up of £30 for the Kent Farmers Market joining fee, £50 for a banner and £60 for the village hall fee.

Councillors agreed to loan the Farmers Market £140.00 for start up costs. This is to be repaid to the Parish Council.

John Ramsden expressed concern for the Barn Shop if signs were placed all over the village for the Farmers Market. Signs to be reviewed.

Amanda Cottrell advised Pauline Hickson and Rosemary Jordan to apply to the Goose Fair for funding.

Clerk to contact the Kentish Express to ask them to attend the opening on 6th March 2009.

Correspondence

Two letters from Mr Shirley requesting further information under the FOI Act. Reply sent to each letter.

Letter from Kent County Council regarding Mr Shirley claim against Kent County Council. Reply sent via Parish Council’s solicitor.

Letter from Kent Police Authority. Policing Kent 2009/10 survey. Councillors agreed on Option 2.

Letter from Bishop Consultancy Ltd regarding planning appeal hearing for Brisley Farm. Reply sent

Request from Chilham Partners and Community Together (PACT) to borrow speed watch equipment with a view to possible purchase.

Budget 2009 – 2010

Budget report given to Councillors by the Parish Clerk. This report was agreed by Councillors.

Items for Information

Ashford Borough Council’s dog warden confirmed that no new dog bins can be ordered at present. He advised to contact him again in the new financial year to see if the situation has changed. Clerk will contact him at the beginning of April 2009.

Four new litter bins have been ordered and will be installed at the bus shelters, youth shelter and the play area.

A second LDF workshop has been arranged for Thursday 5th March 2009, 7.00pm at the village hall.

Request from a resident for the Parish Council to provide an emergency fund, for elderly villagers’, in times of extreme winter weather. This could possibly be funded from the William Oure Charity. Each case would have to be considered on its individual circumstances. Councillors agreed that this was a good idea and the Chilham Nursing Fund was also an option that is available.

Councillors agreed to close the Parish Council’s bank account with the Bank of Ireland due to the current economic uncertainness. Clerk to investigate alternative business account providers and advise Councillors.

The meeting closed at 8.45pm

The next Parish Council meeting is on 19th March 2009.

Challock Parish Council Meeting (Edited Minutes)
Memorial Hall, Audrey Allen room

Thursday 19th March 2009, 7.30pm
Members of public present: 29

Apologies

Amanda Cottrell (business), John Ramsden (holiday), Nicholas Fox (business)

Present

Roger Spicer, Stephen Brandon, Teresa Sellens, Kirstie Wooltorton (Clerk), Diane Sandy (Assistant Clerk)

Changes to Declaration of Interest

There were no changes to declaration of interest.

Minutes of Last Meeting

Minutes of 22nd January 2009 meeting were signed by Roger Spicer as an accurate record.

Richard Hall – Rural Kent

Unfortunately Richard was unable to attend due to last minute family emergency.

Clerk’s Report

Landscaping

Nothing to report this month.

Highway Issues

A drop kerb in Church Lane opposite “Jontree” is still awaited.

Clerk reported potholes in Blind Lane and Church Lane to Kent Highways.

A 200 litre salt bin with 100kg of grit salt can be supplied and delivered for £184.95. Councillors asked Clerk to place order.

Vandalism

Nothing to report this month.

School walking bus footpaths

The Parish Council has applied to the Secretary of State for Environment, Food and Rural Affairs for consent under section 38 of the Commons Act 2006 to carry out restricted works on The Lees. Two new footpaths are proposed between “Otterplay” and “Tulip Tree House” and “Valentine House” and “Little Barn”.

Permission has now been granted for the walking bus footpaths by the Planning Inspectorate.

Councillors agreed that the Clerk should ask the four contractors, who had previously quoted for this work in April 2008, to re-quote.

Funding

Clerk to claim the £3,000 Community Grant from Ashford Borough Council that has been allocated for the walking bus footpaths when the invoice has been received.

Play area

New bin installed.

Kent County Council Landscape Services to continue with play area inspections for 2009-2010.

No recent problems with vandalism.

Village Sign

The refurbished wooden sign has now been installed on the vestry wall in the church.

Lees track

The Kent Probation Service has filled the potholes in the Lees tracks on Sunday 1st March 2009.

Further maintenance work will be carried out as and when needed by the Parish Council as previously agreed.

Farmers Market

Pauline Hickson gave an update on the success of the first Farmers Market held on 6th March 2009.

£140 loaned from the Parish Council for start up costs.

Article for the opening of the Farmers Market was in the Kentish Express on 12th March 2009.

A permanent sign for the Farmers Market was discussed and it was decided to leave this for the time being. A permanent sign will require planning permission.


Correspondence

•Request from Chilham Partners and Community Together (PACT) to borrow speed watch equipment with a view to possible purchase. External auditor advised Clerk to sell this equipment. After getting advice from the company that supplied the equipment, Clerk suggested selling price. Agreed by Councillors.

•Request from Martin Hook to carry out minor work to prevent puddle forming at the corner of the footpath outside Heycroft. Agreed by Councillors.

•Two letters from the Information Commissioner regarding Mr Shirley. Replies sent.

•Letter from Girlings regarding Mr Shirleys recent proceedings.

•Confirmation from Kent Association of Local Councils that deposits with the Bank of Ireland are fully guaranteed by the Irish Government.

•Request from Barbara Down for the Parish Council to agree Sunday 13th September 2009 as the date for the Goose Fair and for the Parish Council to confirm the fee payable for the Goose Fair. Councillors agreed to date and the fee payable shall be £200.

•Letter from the Returning Officer of Ashford Borough Council confirming that Challock Parish Council can co-opt to fill the vacancy of Parish Councillor.

Finances

The parish precept form was completed and returned to Ashford Borough Council by Friday 26th January 2009.

Planning applications

Unit 1 Prestige House, Landews Meadow, Green Lane, Challock, Ashford, Kent, TN25 4BL. Renovations and enhancements of farm buildings and change of use of workshop to form mixed B1, B2, B8 units.

Several residents have expressed concern over this planning application. The Clerk arranged a site meeting with our Ward Member Neil Wallace on Saturday 7th March 2009, which was well attended.

Clerk has written to the Planning Officer and Kent Highways on behalf of residents and to reconfirm the Parish Council’s objection to the application.

Clerk has also contacted Tracey Butler, the Environmental Control Officer at Ashford Borough Council.

Clerk has requested that this application be referred to the Planning Committee.

At present the application is registered as invalid and Clerk is awaiting further information from Ashford Borough Council.

Clerk will maintain regular contact with Ashford Borough Council and keep residents updated.

Councillor vacancy

Vicky Martin resigned from her Parish Councillor position on 9th February 2009.

The Clerk notified the Returning Officer at Ashford Borough Council of the resignation.

A Notice of Vacancy has been displayed on our notice boards and the Returning Officer has confirmed that the vacancy can be filled by co-option.

Items for Information

Four new litter bins have now been installed at the bus shelters, youth shelter and the play area.

A second LDF workshop was held on Thursday 5th March 2009, 7.00pm at the village hall.

Clerk to arrange for external audit to be carried out in April 2009.

Marc Sluder, Kent Community Warden, will visit Challock two ½ days per week. Marc can be contacted on 07813 695817. Clerk to advertise in the Forester.

Clerk to contact Kent Highways regarding funding situation for Faversham Road footpath.

The meeting closed at 8.10pm

The next Parish Council meeting is the AGM on 14th May 2009.


Challock Parish Council AGM Memorial Hall, Audrey Allen room
Thursday 14th May 2009, 7.30pm

Members of public present: 4

Apologies

None.

Present

Amanda Cottrell, Roger Spicer, Stephen Brandon, Nicholas Fox, Gavin Spiers, Teresa Sellens, John Ramsden, Kirstie Wooltorton (Clerk), Diane Sandy (Assistant Clerk)

Election of Chair

Amanda Cottrell wished to remain as Chair. Amanda Cottrell was proposed by Teresa Sellens and seconded by Roger Spicer. There were no other proposals.

Election of Vice Chair

Roger Spicer wished to remain as Vice Chair. Roger Spicer was proposed by Amanda Cottrell and seconded by Stephen Brandon. There were no other proposals.

Election of Representatives

The following appointments were unanimously agreed:

Footpaths - Gavin Spiers
Challock Primary School - Roger Spicer
Village Hall Committee - John Ramsden
Parish Council Finance - Stephen Brandon
Police Forum - John Ramsden
William Oure Charity - Nicholas Fox
Play area - Teresa Sellens
KALC and Parish Forum - Amanda Cottrell
Cricket Club Liaison - Stephen Brandon

Changes to Declaration of Interest

There were no changes to declaration of interest.

Minutes of Last Meeting

Minutes of 19th March 2009 meeting were signed by Amanda Cottrell as an accurate record.

Clerk’s Report

Landscaping

Jim Smith has replaced the plants in the pots by the village sign.

Clerk to add the Lees verge at Portulacea Gardens to KCC Landscapes cutting schedule.

Clerk to request that KCC Landscapes carry out a full back-up cut of the Lees.

Clerk to ask KCC public rights of way to clear vegetation and improve the style on public footpath AE96 joining Buck Street and Kings Wood.

Highway Issues

A drop kerb in Church Lane opposite “Jontree” is still awaited.

A 400 litre salt bin with 100kg of grit salt has been delivered. Clerk to arrange installation.

Vandalism

A tent and two car batteries were recently left on the Lees. Clerk cleared these away.

A window has been broken in the cricket pavilion.

School walking bus footpaths

The new footpaths on the Lees are nearing completion.

Several approving comments have already been received.

Mr Smith has again objected to the footpath being outside his property.

Mr Smith has agreed to pay for the footpath to extend a further 8 metres beyond the existing tarmac on the Lees outside his property.

Clerk has a signed agreement from Mr Smith.

Funding

Clerk to claim the £3,000 Community Grant from Ashford Borough Council that has been allocated for the walking bus footpaths.

Play area

No recent problems with vandalism.

Clerk has asked the Kent Probation Service to clear undergrowth from around the play area.

Village Litter Pick

This event was well attended on Sunday 10th May 2009.

Correspondence

•Annual Audit form from the Audit Commission. Approved and signed at meeting.

•Parish Council Insurance renewal notice from Came and Company. £653.14 is due on 1st June 2009. Agreed.

•Kent Downs AONB Unit. New gateway signs offer. Clerk to investigate cost and report back to Councillors.

•Action with Communities in Rural Kent subscription. A year’s subscription is £35. Agreed.

Finances

The Parish Council is currently in the process of moving the bank account from the Bank of Ireland to an Abbey Business account.

Clerk is currently updating signatories for the Parish Council savings account.

Planning applications

Planning application update given to Councillors.

Unit 1 Prestige House, Landews Meadow, Green Lane, Challock, Ashford, Kent, TN25 4BL. Renovations and enhancements of farm buildings and change of use of workshop to form mixed B1, B2, B8 units.

Clerk has spoken to Doz Robinson and she has confirmed that she has no further news on a decision.

However, Doz did say that Councillor Neil Wallace has requested that should she consider the application likely to be passed, then it should be referred to the Planning Committee.

Audit for 2008/2009

Audit completed by Kevin Funnell on 22nd April 2009.

Internal Audit Report for 2008/2009 is awaited from Kevin Funnell.

Kevin Funnell was very pleased with Parish Council procedures.

Audit Commission form was signed by Amanda Cottrell and Clerk. Clerk will send to the Audit Commission for the external audit.

Items for Information

William Oure Charity - £150 payment from Mr Nightingale for the “Poor Field” has been received and banked.

Clerk has spoken to Mr Dodd about vehicles blocking Blind Lane when stopping to purchase goods at his property. Councillors asked Clerk to send a letter to Mr Dodd expressing concern at the recent expansion of his business.

Martin Hook has completed some minor work to prevent a puddle forming at the corner of the footpath outside “Heycroft”.

Kent Highways has confirmed that a bid for funding has been put forward for the Faversham Road footpath.

Clerk to investigate upgrading the woodland footpath at the Beech Court end of the Lees.

Clerk to ask Challock School secretary to send a note home with all children warning against climbing too high in the trees on the Lees.

John Ramsden attended the Molash Annual General Meeting. Clerk will advertise in the Forester and notice boards for volunteers to form a community response team which is being organised by Molash Parish Council. Full training will be given to volunteers.

There will be a village fireworks event on Saturday 7th November 2009. Clerk will arrange insurance cover for the event.

Stevens Civil Engineering has kindly offered to remove the turf on the Lees for the bonfire and reinstate the turf afterwards.

Challock School will organise a “Guy” competition.

The meeting closed at 8.30pm

The next Parish Council meeting is on 23rd July 2009.




Challock Parish Council Meeting - Edited minutes

Memorial Hall, Audrey Allen room
Thursday 23rd July 2009, 7.30pm

Members of public present: 7

Apologies

Nicholas Fox (personal), Amanda Cottrell (business)

Present

Roger Spicer, Stephen Brandon, John Ramsden, Gavin Spiers, Teresa Sellens, Kirstie Wooltorton (Clerk), Diane Sandy (Assistant Clerk)

Changes to Declaration of Interest

There were no changes to declaration of interest.

Minutes of Last Meeting

Minutes of 14th May 2009 meeting were signed by Roger Spicer as an accurate record. It was noted that John Ramsden’s name was omitted in error.

Farmers Market

Pauline Hickson gave an update on the farmer’s market which started on 6th March 2009.

Pauline informed Councillors that the market now has regular stallholders and customers and it has developed into a great meeting place.

There is a fun afternoon planned for the children of Challock at the farmer’s market on 21st August 2009.

The farmer’s market is on the Kent Farmers Market Association website and the Challock website. Articles are regularly put in The Forester and Village Directory. New banners have now been purchased.

Pauline and Rosemary gave thanks and flowers to Amanda Cottrell for the use of her barn and signs.

Rosemary confirmed the bank balance for the farmer’s market is currently over £600.

The £140 start up loan has now been repaid to the Parish Council.

The Clerk distributed a questionnaire to all stallholders to help gauge the farmer’s market so far. On the whole the feedback was very positive.

Local Development Framework

Clerk phoned Daniel Carter at Ashford Borough Council to clarify the current position of the Local Development Framework. He confirmed that Officer’s recommendations have been made to the Executive Committee and it is now out for consultation.

Challock has not been allocated any sites for development within the Local Development Framework.

Tenterden and Rural Sites DPD Regulation 27 - Publication version is now available to view and comment on until 11th August 2009.

Please select the following link to view.

http://consult.ashford.gov.uk/portal/planning/tenterden_publication

He recommended that individuals put their comments on the consultation as these will then be looked at.

He also said that this does not mean the end for those individuals seeking planning permission and that they should apply via the normal planning permission route.

Councillors advised that individuals should put their comments on the website. The Parish Council will be adding its own comments to the website.

Clerk’s Report

Landscaping

Clerk had a meeting with Kent Landscape Services manager to review the grass cutting schedule. The verges between the roundabout and the Barn Shop and outside Portulacea Gardens will now be cut every other main cut of the Lees.

A full backup cut was undertaken at the end of May 2009 and the next backup cut is scheduled for mid August 2009.

Highway Issues

A drop kerb in Church Lane opposite “Jontree” is still awaited.

The Beech Court Gardens sign at the roundabout will be reinstated shortly.

Vandalism

The guttering on the youth shelter was vandalised. The remaining guttering was kindly removed by Martin Hook.

Three fence panels in the play area have been damaged. Councillors requested the Clerk to purchase and install replacement fence panels.

School walking bus footpaths

The new footpaths on the Lees have been completed.

Several approving comments have already been received.

£3000 Community Grant for the walking bus footpaths has been received from Ashford Borough Council.

Clerk to arrange publicity with the Kentish Express.

A thank you card has been given to the Parish Council from the children who use the walking bus. This was greatly received.

Funding

Funding may be available for a review of the Parish Plan from the Colyer Fergusson Trust. Clerk to investigate.

Play area

Kent Probation Service has cleared undergrowth from around the play area.

Three fence panels in the play area have been damaged (see vandalism).

Clerk has requested Kent Landscape Services to remove the weeds and rake the bark.

Seven fence posts of the front play area fence are rotten at the base. Clerk has asked for quotes to replace these posts.

The ROSPA safety inspection is due to be carried out this month and no problems are envisaged.

Correspondence

•Annual Audit form from the Audit Commission

•Letter from Kathleen Stevens regarding Local Development Framework

•Information Commissioner’s Office Decision Notice

•Request from Jim Watson to hold two Cricket Club boot fairs on The Lees on Sunday 2nd August 2009 and Monday 31st August 2009. Agreed by Councillors.

•Letter from Mr Varrall demanding the release of the remaining balance of the developer contribution for Portulcea Gardens. The Parish Council paid £473.53 for the new hedge. This leaves a remaining balance of £1026.47 which Mr Varrall is now demanding and says that unless we pay the remaining balance he will start proceedings to recover the full £1500.

Councillors agreed that this money is to cover the new hedge, verge reinstatement and associated future maintenance costs. Clerk to inform Mr Varrall.

Finances

£500 underpayment of first Parish Precept installment has been received from Ashford Borough Council.

The Parish Council is currently in the process of moving the bank account from the Bank of Ireland to an Abbey Business account. The transfer should be complete this month.

Signatories have now been updated for the Parish Council savings account.

£3000 Community Grant for the walking bus footpaths has been received from Ashford Borough Council

Audit Commission has completed the Annual Audit.

Planning applications

Planning application update attached.

Unit 1 Prestige House, Landews Meadow, Green Lane, Challock, Ashford, Kent, TN25 4BL. Renovations and enhancements of farm buildings and change of use of workshop to form mixed B1, B2, B8 units.

Clerk has spoken to Doz Robinson and she has confirmed that she has no further news on a decision. However, Doz did say that Councillor Neil Wallace has requested that should she consider the application likely to be passed, then it should be referred to the Planning Committee.

Items for Information

Clerk sent a letter to Mr Dodd about vehicles blocking Blind Lane when stopping to purchase goods at his property. It was noted that the situation has now greatly improved.

The Ashford Police Community Safety Unit has purchased the Speedwatch equipment as recommended by the Parish Council’s Auditor.

John Ramsden questioned why this was done. The Clerk explained that the Auditor had advised the Parish Council to sell the Speedwatch equipment as the Parish Council does not have insurance cover for Speedwatch volunteers.

Councillors had agreed at the Parish Council meeting on 19th March 2009 to sell the equipment.

The Speedwatch equipment can still be used with the Police Community Safety Unit.

Following the recent closure of the Barn Shop, the recycling bins have now been relocated to the village hall car park. The monthly rental payment has now been transferred to pay the village hall.

Kathleen Stevens confirmed it has been agreed by the Village Hall Committee and the Parish Council to review this arrangement in six months.

The notice board from the Barn Shop has also been relocated to the village hall car park.

The Parish Plan now requires updating and the Clerk has asked for volunteers via the Forester to form a small working group to undertake this review.

Clerk has discussed the clearance of public rights of way and the footpath clearance schedule with the area Public Rights of Way Officer, Faye Faiers.

Clerk and Freda Cantle had a meeting with Ashford Borough Council’s Dog Warden, Colin Leek. Any dog related problems can be reported to Colin on 01233 330340.

Clerk to chase up Kent Highways regarding the bid for funding that has been put forward for the Faversham Road footpath.

Clerk to investigate upgrading the woodland footpath at the Beech Court end of the Lees.

Clerk to request the Kent Probation Service to clear vegetation from the footpath on the A252 between Green Lane and Leesview garage.

Conifer hedge overhanging the Church Lane footpath, close to the school; Clerk to contact Kent Highways to action as highway issue.

Hedge overhanging the A252 footpath, close to the Barn Shop; Clerk to contact Kent Highways to action as highway issue.

The meeting closed at 8.20pm

The next Parish Council meeting is on 1st October 2009.


Challock Parish Council Meeting - Edited minutes

Memorial Hall, Audrey Allen room
Thursday 1st October 2009, 7.30pm

Members of public present: 2

Apologies

Roger Spicer (Business)

Present

Amanda Cottrell, Nicholas Fox, Stephen Brandon, John Ramsden, Gavin Spiers, Teresa Sellens, Kirstie Wooltorton (Clerk), Diane Sandy (Assistant Clerk)

Changes to Declaration of Interest

There were no changes to declaration of interest.

Minutes of Last Meeting

Minutes of 23rd July 2009 meeting were signed by Amanda Cottrell as an accurate record.

Clerk’s Report

Landscaping

Clerk has arranged for the Kent Probation Service to clear vegetation from the footpath on the A252 between Green Lane and Lees View garage.

Clerk has arranged for the Kent Probation Service to upgrade the woodland footpath at the Beech Court end of the Lees.

A full back up cut of the Lees was undertaken as scheduled in mid August 2009.

Highway Issues

The hedge overhanging the A252 footpath, close to the Barn Shop, has now been cut back.

The Kent Highways Parish Portal goes live on 12th October 2009. Clerk to attend a training session at the Ashford Highway Depot on Thursday 15th October 2009.

This will allow the Clerk to report highway faults online and check on current status.

Vandalism

Nothing to report.

Funding

Funding may be available for a review of the Parish Plan from the Colyer Fergusson Trust. Clerk to investigate.

Play area

Seven fence posts at the front of the play area fence have been replaced by Kent Landscape Services.

The ROSPA safety inspection report has been received and there are no major problems.

The play area has had a general tidy. All weeds have been removed and bark raked.

Three fence panels that were vandalised have been replaced.

Councillors requested Clerk to put a note in the Forester regarding the continued vandalism of the play area fence.

Recycling bins

The Village Hall Committee has confirmed that they would like to keep the recycling bins in the village hall car park, despite originally agreeing to review this arrangement in six months from the end of June 2009.

They would like the recycling bins moved to the adjacent verge, which would need to be dug out and a suitable hard standing installed.

This would release the parking bays currently occupied by the recycling bins.

The unforeseen closure of the Barn Shop and subsequent relocation of the bins has meant that there is no provision for this work in the current budget.

Funding for this work would have to be included in next year’s Precept. Clerk to obtain quotes for the hard standing.

Clerk to arrange for the litter bin to be moved from the Barn Shop and sited next to the recycling bins in the village hall car park.

Parish Plan

Following a meeting on 22nd September 2009 with Kathy Bugden from Rural Kent, Barbara Down and Freda Cantle who were key members of the original Parish Plan steering group, it was decided that the Parish Plan should be updated to reflect changes within the village since the original Parish Plan was completed in 2002.

It was decided that a “Points of View” card would be inserted in the Forester to gain feedback from villagers.

A prize could be offered as an incentive for villagers to return their “Points of View” card.

From the received feedback, it is proposed to refresh the Parish Plan with new and current objectives.

Correspondence

•Letter from Mr Shirley requesting further information under the FOI Act. Reply sent.

•Letter received from BT inviting Parish Council to adopt red telephone kiosk. Adoption request sent.

•Letter received from Skanska Utilities Ltd, regarding a bench and decorative street light in memory of David Broadhead. Councillors would like to accept Skanska’s kind offer. Clerk to send letter to Skanska and Gavin Spiers to act as liaison.

•Letter received to confirm the Kent Highways Parish Portal goes live on 12th October 2009. Clerk to attend a training session at the Ashford Highway Depot on Thursday 15th October 2009.

•E-mail received to confirm that due to a reorganisation, PC Alison Barney is moving to Willesborough and PC Darren Laker will be looking after the rural areas. He can be contacted on 07870 252954 or via e-mail on darren.laker@kent.pnn.police.uk

John Ramsden will send a letter of thanks to PC Alison Barney for all her hard work for the village.

•Letter received from Catherine Hughes Associates regarding Challock’s omission from the Tenterden and Rural Sites DPD. Parish Council comment sent to Consultation portal.

•Letter from Kent County Council to confirm that the Community Warden Marc Sluder has resigned. Aran Kaye is temporarily covering this post.

Finances

The Parish Council has now moved its bank account from the Bank of Ireland to an Abbey Business account.

Planning applications

Amanda Cottrell reminded Councillors it is important to make their comments clear when responding to planning applications.

Items for Information

Teresa Sellens informed Councillors that the farmers market continues to do well.

Mickey the clown is booked for the market on 4th December 2009.

The farmers market is also making up the harvest boxes for the school this year.

Teresa has suggested to Pauline Hickson that the farmers market now pays the normal rent to the village hall instead of a reduced rent.

The village notice boards and the bench on the Lees opposite High Snoad Wood have all been redecorated.

The drop down bollards at the Beech Court end of the Lees need repainting and a timber bollard needs replacing. Councillors agreed for Clerk to organise the necessary work.

The annual return for the William Oure Charity was completed and returned on 4th August 2009.

Clerk contacted Kent Highways regarding the bid for funding that has been put forward for the Faversham Road footpath. Reply awaited.

Letter sent to Mr Varrall to confirm that the remaining balance will be used to cover verge reinstatement and associated future maintenance costs.

Councillors requested feedback from Ashford Borough Council regarding Challock’s omission from the Tenterden and Rural Sites DPD. Clerk to contact Daniel Carter.

Councillors agreed to bonfire and fireworks night to be held on the Lees, Saturday 7th November 2009. Clerk to notify the Parish Council’s insurers.

Amanda Cottrell suggested that a collection for David Broadhead’s charity, Kent Air Ambulance, is held at the bonfire and fireworks night.

Clerk to place a note in the Forester informing that PC Darren Laker has replaced PC Alison Barney in looking after the rural areas.

Clerk to arrange for the grit bin at Kiln Close to be refilled.

Amanda Cottrell informed Councillors that an elderly villager has suffered financial hardship due to an unforeseen event and financial assistance could possibly be offered from the William Oure Charity. Councillors agreed to consider a request for help, but this would need to be made in writing to the Parish Council.

The meeting closed at 8.25pm

The next Parish Council meeting is on 19th November 2009.

Parish Council Meeting Edited Minutes

Memorial Hall, Audrey Allen room
Thursday 19th November 2009, 7.30pm

Members of public present: 1

Apologies
Amanda Cottrell (Ill), Stephen Brandon (Personal)

Present
Roger Spicer, Nicholas Fox, John Ramsden, Gavin Spiers, Teresa Sellens, Kirstie Wooltorton (Clerk), Diane Sandy (Assistant Clerk)

Changes to Declaration of Interest
There were no changes to declaration of interest.

Minutes of Last Meeting
Minutes of 1st October 2009 meeting were signed by Roger Spicer as an accurate record.

Community First Responder Scheme

Grant Baker works for the ambulance service and lives in Molash. Grant is keen to start a Community First Responder Scheme. As a community we are some distance from the nearest ambulance stations and therefore can sometimes wait longer for an ambulance than is ideal.

The Community First Responder Scheme (CFR Scheme) is designed to empower members of the community to respond to life threatening emergency calls alongside the ambulance service equipped with the appropriate training and equipment. Community First Responders often arrive before the ambulance crews as they usually live round the corner and can begin life saving treatment earlier. The scheme is typically manned by a group of dedicated volunteers working in their own community ideally backed up by a member of the front line team in the ambulance service. The scheme members only need commit a few hours a week to make a huge difference for this worthwhile cause.

An open evening to explain more about the scheme will be arranged in the New Year.

Clerk to place an article in the Forester and advertise on the notice boards.

Clerk’s Report

Landscaping

The Kent Probation Service has cleared vegetation from the footpath on the A252 between Green Lane and Leesview garage.

Clerk has arranged for the Kent Probation Service to upgrade the woodland footpath at the Beech Court end of the Lees.

The Kent Probation Service has also filled the potholes in the Lees tracks.

Highway Issues

The hedge overhanging the A252 footpath, close to the Barn Shop, has now been cut back.

The Kent Highways Parish Portal went live 12th October 2009. Clerk attended a training session at the Ashford Highway Depot on 15th October 2009.

The Clerk can now report highway faults online and check on current status.

Clerk to chase up Kent Highways about removal of the bollards opposite the School.

Vandalism

Nothing to report.

Funding

Nothing to report.

Play area

Clerk put a note in the Forester regarding the continued vandalism of the play area fence.

The play area has had a general tidy. All weeds have been removed and bark raked.

Recycling bins

The Barn Shop reopened on Friday 13th November and the Clerk enquired if there may be a possibility of moving the recycling bins back.

Tina Cobourn confirmed that for now the Barn Shop does not want the recycling bins back.

The payments made for recycling credits have decreased and it will take over a year to recoup the cost of a new hard standing in the village hall car park.

Parish Plan

The Parish Plan review card was distributed in November’s Forester.

A £25.00 voucher for the village shop is offered as an incentive for villagers to return their card.

From the received feedback, it is proposed to refresh the Parish Plan with new and current objectives.

Correspondence

Letter from Girlings regarding Mr Shirley’s application to the Court for an extension of time in which to make his application in the High Court proceedings.

Letter from Girlings regarding objection to Mr Shirley’s extension of time application. This application has been listed to be heard on 7th December 2009. Court fee has been paid.

Letter from Mr Varrall demanding the return of the remaining balance of the £1500 deposit or he will start County Court proceedings. Reply sent to confirm that the remaining balance will be used to cover future maintenance costs.

Letter from an elderly villager who has suffered financial hardship due to an unforeseen event. Councillors agreed to pay £300 from the William Oure Charity.

Email from Kent Downs AONB unit regarding the new AONB gateway village signs. Four new signs can be installed at a reduced rate. Councillors asked the Clerk to proceed with this.

Planning applications

Where timescales permit planning applications will be considered at Parish Council meetings otherwise Councillors should continue to email their comments to the Assistant Clerk.

Items for Information

The timber bollards at the Beech Court end of the Lees have been reinstated and repainted.

Kent Highways has confirmed that a bid for funding has been put forward for the A251 Faversham Road footpath.

Clerk contacted Ashford Borough Council regarding Challock’s omission from the Tenterden and Rural Sites DPD.

Challock was not attributed a site allocation in the Tenterden and Rural DPD, as it was felt that there were more sustainable sites available in other Tier 3 settlements.

In accordance with the Core Strategy, the designated quantum for the Tier 3 settlements would be split amongst the most suitable sites.

All sites that were submitted to the Council were assessed against the same sustainability criteria and it was felt that there were more suitable sites in other villages.

Regulation 27 publication version of the Tenterden and Rural Sites DPD shows that some villages have more than one proposed development site, whilst other villages have received no proposed allocations.

Due to other work commitments Jim Smith has sadly resigned as the Parish Council groundsman. John Sandy has agreed to carry out Parish Council odd jobs for the same hourly rate. Councillors are happy for John Sandy to undertake Parish Council work and signed a thank you card for Jim.

Skanska Utilities Ltd will be liaising with Gavin Spiers and Anne Broadhead regarding the bench and decorative street light in memory of David Broadhead.

Councillors agreed to pay £300 from the William Oure Charity to an elderly villager who has suffered financial hardship due to an unforeseen event.

The Clerk hand delivered the cheque, which was gratefully received.

A dangerous tree on the road to the village shop had to be cut down on Sunday 25th October.

The Clerk has submitted articles for the oil syndicate and winter welfare scheme to Rural Kent which will be published in the next Oast to Coast magazine.

Clerk has arranged for the grit bin at Kiln Close to be refilled.

The collection held at the bonfire and fireworks night for David Broadhead’s charity, Kent Air Ambulance, raised £361.

Councillors asked the Clerk to contact EDF Energy regarding the recent power cuts and to get an update on the improvement works planned for the village.

The Challock farmer’s market is currently listed in the top ten of the Produced in Kent “Taste of Kent” awards.

Councillors asked the Clerk to get John Sandy to reinstate the turf on the Lees that was removed for the village bonfire.

Councillors agreed that Consultanet should continue with the production of the Forester for another year.

Councillors asked the Clerk for further information regarding the requested payment of £1000 to Wealden Wheels. Councillors agreed to consider this payment at the next Parish Council meeting.

The Community Warden, Aaron Kaye, explained that Challock School has asked him to assist with the closure of Church Lane between Kiln Close and Challock Church on 15th December 2009 between 5.30pm and 8.00pm for the school’s carol concert. This will allow children and parents to walk safely to the church. The Clerk confirmed that Kent Highways should be notified of the proposed closure.

Councillors discussed the idea of a village Christmas tree but it was decided that the Parish Council would not pursue this.

The 2010 Parish Council meetings are to be held on the following dates:

Thursday 21st January
Tuesday 30th March
Thursday 20th May
Thursday 22nd July
Thursday 23rd September
Thursday 25th November

The meeting closed at 8.50pm

The next Parish Council meeting is on 21st January 2010.

Challock Parish Council Meeting Edited minutes

Memorial Hall, Audrey Allen room
Thursday 21st January 2010, 7.30pm

Members of public present: 2

Apologies

Nicholas Fox (Business), Teresa Sellens (Holiday)

Present

Amanda Cottrell, Roger Spicer, John Ramsden, Gavin Spiers, Stephen Brandon, Kirstie Wooltorton (Clerk), Diane Sandy (Assistant Clerk)

Changes to Declaration of Interest

There were no changes to declaration of interest.

Minutes of Last Meeting

Minutes of 19th November 2009 meeting were signed by Roger Spicer as an accurate record.

Clerk’s Report

Landscaping

Clerk has arranged for the Kent Probation Service to upgrade the woodland footpath at the Beech Court end of the Lees.

Clerk has also arranged for the Kent Probation Service to fill the potholes in the Lees tracks again.

The turf on the Lees that was removed for the village bonfire has been reinstated.

Highway Issues

The Parish Council groundsman has cleared vegetation from the Buck Street footpath.

The Clerk made repeated requests to Kent Highways to refill the salt bins in the village but was told that they were inundated with requests and Parish Council salt bins were not a priority.

The Clerk will report any damage to village roads, caused by the recent snow and ice, to Kent Highways.

Vandalism

The play area fence has been vandalised again. Thirteen fence panels have been broken but none of the broken panels are the recently replaced ones as they are more robust.

Clerk has arranged for the broken fence panels to be replaced as soon as possible.

Councillors requested Clerk to put a note in the Forester regarding the continued vandalism of the play area fence.

Funding

Nothing to report.

Play area

The bark in the play area requires topping up in the spring.

Two balance ropes have become worn exposing the wire rope core. Clerk has asked Kent Landscapes to replace them.

See vandalism.

Recycling bins

Clerk is currently obtaining quotes for the new hard standing in the village hall car park.

Parish Plan

The Parish Plan review card was distributed in November’s Forester.

On the whole comments were very positive although the response rate was only 10%.

The prize draw was won by Peter Franklin-Bourne.

Clerk will collate responses and from the received feedback, will refresh the Parish Plan with new and current objectives.


Wealden Wheels

Report from Chairman:

Wealden Wheels was formed about 3 years ago, to provide an affordable form of transport for rural communities.

It is owned and run (primarily) by 5 villages, Challock, Smarden, Pluckley, Charing and Egerton. (Chilham has just announced that it wishes to join).

The current priority is to manage the transition from a grant funded operation to a predominantly volunteer run business so that it can operate with minimum external funding in the long term. Currently Kent County Council put in approx. £18,000 pa. The villages contribute £1,000 per village, and the rest is covered by Wealden Wheels.

The total amount needed per annum is £25,000. Wealden Wheels currently has 3 buses, and complete some 10,000 passenger journeys per year for the villages.

This is a unique and important service and other counties are now copying the idea. Wealden Wheels has won several National awards for the service they offer.

They have 22 registered volunteers who drive the buses and about 55% of all journeys are covered by these volunteers. They have 2 paid staff that run the office and the vehicles, and drive as well. When Challock did the Hampton Court garden, Wealden Wheels took us to London every day, and Kevin, the driver, helped us build the garden. I cannot recommend this more highly, and £1,000 pa is very little investment on such a significant return.

Councillors agreed to continue to support Wealden Wheels.

Correspondence

•Letter from Ashford Borough Council regarding sites for local needs housing. Councillors requested Clerk to reply confirming support for the site adjacent Orchard Lane.

•Letter from Kent Highways regarding new policy in relation to the provision of salt bins. Noted.

•Letter from Ashford Borough Council regarding Parish Precept and Concurrent Functions Grant for 2010 – 2011. Clerk to complete and return.

•Letter from Mr Shirley opposing Girlings objection to Mr Shirley’s extension of time application. Noted.

•Letter from Ashford Borough Council informing correction of an error made in a Diversion Order, made in 1990 to divert part of bridleway AE94. Noted.

•Letter from EDF Energy enclosing UMS connection agreement. Councillors decided not to proceed with the adoption of the BT kiosk.

•Letter from Kent County Council informing that due to budgetary constraints the recruitment of a permanent Community Warden for Challock will now take place in June/July 2010. Noted.

•Email from Kent Downs AONB unit regarding proposed locations of the new AONB gateway village signs. Clerk to return.

•Letter from Kent Highways confirming that they are well placed to cope with this exceptional winter. Noted.

•Letter from Kent County Council monitoring grant awarded for the walking bus footpaths. Reply sent.

•Letter from Ashford Borough Council regarding Concurrent Functions Grant data gathering exercise. Reply sent.

Finances

The Parish Precept form must be completed and returned to Ashford Borough Council by 25th January 2010.

Budget 2010 – 2011

Councillors carefully considered the proposed budget report and unanimously agreed to increase the Parish Precept for 2010 – 2011 to £14,000.

The full Concurrent Functions Grant in the sum of £1,149.02 will also be claimed.

Planning applications

Planning applications for “Greenfields”, Pested Lane, were discussed at the meeting.

Councillors support the applications for “Greenfields” but neighbours comments should be considered.

The landlord of the Chequers public house has made an informal approach to the Parish Council Chairman to see if Councillors would support a change of use from a public house to a bed and breakfast.

Councillors considered this proposed change of use and concluded that the Parish Council would not support such a move.

Councillors also felt the comments of Freda Nightingale should be sort if an application is made.

Items for Information

Skanska Utilities Ltd will be liaising with Gavin Spiers and Anne Broadhead regarding the bench and decorative street light in memory of David Broadhead. Gavin agreed to contact Skanska.

Clerk contacted EDF Energy regarding the recent power cuts and to get an update on the improvement works planned for the village. EDF energy confirmed that the works planned for Challock have slipped on their works programme and they will contact the Parish Council in due course.

The village website is not kept up to date. The Parish Clerk is only able to keep the Parish Council web page updated as the Clerk has administrator access.

Barbara Down on behalf of the Goose Fair and Cliff Perry on behalf of The Friends of Challock Church have asked if they can have administrator access to their respective web pages so they can be kept updated.

Clerk has spoken to Mick Maidens who said that the existing website is not suitable for multiple administrators and a new village website is needed.

Mick Maidens confirmed that a new village website with multiple administrator access would cost in the region of £1000.

Clerk has had a meeting with Barbara Down, who confirmed that the Goose Fair could possibly fund part or all of the cost and asked the Clerk to write to the Goose Fair Trustees after the Parish Council meeting to request funds towards a new village website.

The Friends of Challock Church have also confirmed that they would be prepared to make a contribution.

The Farmers Market may also be prepared to make a contribution.

Councillors agreed that an up to date website would be a benefit to all village groups and the wider community. Councillors also agreed that the Parish Council would contribute to the set up cost of the website.

Clerk and Roger Spicer to arrange a meeting with interested parties to discuss ideas and way forward.

Councillors agreed for the Methodist Chapel to hold a boot fair on the Lees on 31st May 2010.

Amanda Cottrell informed Councilors that she is sadly resigning as Parish Council Chairman and Councillor.

Roger Spicer will become the acting Chairman until the new Chairman is elected. This must be done at the next Parish Council meeting on 30th March 2010.

Once the new Chairman is elected the subsequent Councillor vacancy will be advertised and filled.

The meeting closed at 8.40pm

The next Parish Council meeting is on Tuesday 30th March 2010.

Challock Parish Council Meeting Edited Minutes

Memorial Hall, Audrey Allen room

Tuesday 30th March 2010, 7.30pm

Members of public present: 2

Apologies None

Present

Roger Spicer, John Ramsden, Gavin Spiers, Stephen Brandon, Teresa Sellens, John Ramsden Kirstie Wooltorton (Clerk), Diane Sandy (Assistant Clerk)

Election of Chair

Roger Spicer wished to stand as Chair. Roger Spicer was proposed by Teresa Sellens and seconded by Gavin Spiers. There were no other proposals.

Election of Vice Chair

Stephen Brandon wished to stand as Vice Chair. Stephen Brandon was proposed by Roger Spicer and seconded by Teresa Sellens. There were no other proposals.

Changes to Declaration of Interest

There were no changes to declaration of interest.

Minutes of Last Meeting

Minutes of 21st January 2010 meeting were signed by Roger Spicer as an accurate record.

Clerk’s Report

Landscaping

Clerk has arranged for a delivery of 20t of planing material for the Lees tracks.

Clerk has also arranged for the Kent Probation Service to fill the potholes in the Lees tracks again.

KCC Landscapes cut the Lees on 25th March 2010.

The Parish Council Groundsman has edged the grass from the new footpaths on the Lees.

Highway Issues

Kent Highways have recently repaired a number of potholes in village roads.

Vandalism

Thirteen fence panels have been replaced in the play area.

Clerk arranged for a dishwasher and television that was fly-tipped at the recycling bins to be removed.

Funding

Nothing to report.

Play area

The bark in the play area requires topping up in the spring.

Two balance ropes and rope to rolling log have now been replaced.

See vandalism.

Recycling bins

Clerk is obtaining quotes for the new hard standing in the village hall car park.

Correspondence


Email from the Goose Fair Committee requesting to use the Lees for the 2010 Goose Fair on Sunday 12th September 2010. Councillors agreed to this request.

Letter from Ashford Borough Council regarding sites for local needs housing. Noted.

Email from Ashford Borough Council regarding sites for local needs housing.

Councillors considered Ashford Borough Council’s proposal to approach Mrs Stamp for local needs housing and felt that any approach should be deferred for six months due to the recent death of Mrs Stamp’s husband. Clerk to inform Jennifer Shaw of Ashford Borough Council of the current situation.

Letter from Ashford Borough Council confirming Parish Precept and Concurrent Functions Grant for 2010 – 2011. Noted.

Email from Kent Downs AONB unit informing that the new AONB gateway village signs have been delayed. Noted.

Letter from Challock Primary School informing they wish to carry out a litter pick in the village on Wednesday 26th May 2010.

Councillors agreed and asked Clerk to write to the school to confirm.

Letter from Challock Cricket Club requesting to use the Lees on Monday 30th August 2010 for a boot fair and if the Goose Fair is not going to hold a boot fair this year, the Cricket Club would also like to use the Lees for a boot fair on Sunday 4th July 2010.

Councillors asked Clerk to offer the 4th July 2010 boot fair date to the Friends of Challock Church and if they did not wish to take this up then the Cricket Club could have both dates. Clerk to contact the Friends of Challock Church and inform the Cricket Club accordingly.

Annual Audit form from the Audit Commission. Noted.

Items for Information

Skanska Utilities Ltd will be liaising with Gavin Spiers and Anne Broadhead regarding the bench and decorative street light in memory of David Broadhead. Gavin confirmed that Skanska have purchased the bench.

Amanda Cottrell’s presentation will be held on Thursday 1st April 2010 at 8.00pm in Challock primary school.

Clerk has arranged for Kevin Funnell to carry out the Parish Council audit on Friday 9th April 2010.

The Friends of Challock Church annual quiz night will be held on Friday 16th April 2010 at 8.00pm in Challock village hall.

The Village Hall Management Committee AGM will be held on Tuesday 27th April 2010 at 8.00pm in the Audrey Allen room.

Councillors appointed Teresa Sellens as the Parish Council representative for the Village Hall Management Committee. Clerk will return form to the Village Hall Management Committee.

The Five Church Walk will be on Monday 3rd May 2010.

Clerk to contact Kent Highways regarding the incorrect spelling of Beech Court on the information sign located at the roundabout.

Clerk to contact the Treasury Solicitor regarding the sale of Woodside in Buck Street to request a discretionary grant to help fund village projects such as a new footpath along Buck Street and improved school facilities.

The meeting closed at 8.10pm

The next Parish Council meeting is on 20th May 2010.

Challock Parish Council Meeting(Edited)Minutes

Memorial Hall, Audrey Allen room
Thursday 20th May 2010, 7.30pm

Members of public present: 2

Apologies: None

Present:

Roger Spicer, Stephen Brandon, Gavin Spiers, Teresa Sellens, John Ramsden, Diane Ashworth, Nicholas Fox, Kirstie Wooltorton (Clerk), Diane Sandy (Assistant Clerk)

Welcome to Diane Ashworth, our new Parish Councillor.

Diane signed undertaking to observe the Code of Conduct.

Election of Chair

Roger Spicer wished to stand as Chair. Roger Spicer was proposed by Teresa Sellens and seconded by Gavin Spiers. There were no other proposals.

Election of Vice Chair

Stephen Brandon wished to stand as Vice Chair. Stephen Brandon was proposed by Roger Spicer and seconded by Teresa Sellens. There were no other proposals.

Election of Representatives

Councillors discussed and agreed the representatives for the next year.

Changes to Declaration of Interest

There were no changes to declaration of interest.

Minutes of Last Meeting

Minutes of 20th March 2010 meeting were signed by Roger Spicer as an accurate record.

Clerk’s Report

Landscaping

The groundsman has strimmed along the path linking Church Lane and the village shop.

Further strimming will be carried out along the Church Lane footpath to the School and around the play area.

Kent Landscape Services will be carrying out a full back up cut around the Lees by the end of May.

The groundsman has reinstated several concrete bollards around the edge of the Lees and has also removed two old concrete pipe litter bins.

Highway Issues

Clerk reported a broken manhole cover in Faversham Road which has now been fixed.

Following complaints about vehicles driving on the grass alongside the Lees track this note will appear in the June Forester.

Driving on the Lees

The Parish Council has received complaints about vehicles driving on the grass alongside the Lees track.

Unfortunately it is generally the same few drivers who are residents on the Lees.

It has created a noticeable track on the grass which is spoiling the look of the Lees and it is unnecessary.

We are aware that the Lees track can be dusty in dry weather but obviously driving slow helps prevent clouds of dust.

Thank you

Kent Highways are aware of their spelling mistake of Beech Court on the sign at the roundabout and it will be rectified soon.

Vandalism

Nothing to report.

Funding

Nothing to report.

Play area

The play area surfacing is in need of topping up and the Clerk is looking at the most cost effective way of achieving this.

Councillors asked Clerk to obtain quote for the removal and replacement of the bark chips. Clerk advised Councillors that this option would be expensive.

The ROSPA safety audit will be carried out soon.

Recycling bins

Clerk is awaiting a quote from Stevens Civil Engineering for the new hard standing in the village hall car park.

Correspondence

Email from Ashford Borough Council acknowledging the Parish Council’s request to delay any approach to Mrs Stamp regarding potential land for local needs housing. Noted.

Email from Kent Downs AONB unit informing that the new AONB gateway village signs have been further delayed. Noted.

Email from resident requesting two old concrete pipe litter bins on the Lees are removed. Work completed. Noted.

Email from Babcock Networks regarding EDF improvement works. Clerk attended site meeting with Babcock on 23rd April 2010. Councillors agreed plans at the meeting and asked Clerk to make sure EDF agree that reinstatement will be completed to the satisfaction of the Parish Council prior to signing a new wayleave agreement.

Internal Audit report from Kevin Funnell. Report attached. Noted.

Letter from Ashford Borough Council requesting that all Parish Councils sign up to the new Service Level Agreement. Councillors agreed to adopt the SLA.

Letter from resident regarding obstructed access to their field entrance. Letter sent by Parish Council and issue now resolved. Noted.

Email from Herne and Broomfield Parish Council requesting details of our village sign manufacturer as it is much admired. Noted.

Audit for 2009/2010

Audit completed by Kevin Funnell on 9th April 2010.

Internal Audit Report for 2009/2010 from Kevin Funnell attached.

Kevin Funnell was very pleased with Parish Council procedures.

Audit Commission form to be signed and Clerk to send to the Audit Commission for the external audit.

Service Level Agreement

Ashford Borough Council has asked that all Parish Councils sign up to the attached Service Level Agreement.

So far 26 out of 39 Parish Councils in the borough have signed up.

The SLA sets out the basis for future partnership working between Ashford Borough Council and Parish Councils.

Councillors agreed to adopt SLA.

Items for Information

Amanda Cottrell’s presentation held on Thursday 1st April 2010 in Challock primary school was well attended.

Mr Shirley had until 1st April 2010 to submit his case to the High Court.

Andrew Watson of Girlings has confirmed that Mr Shirley has submitted lots of papers for a judicial review, but not actually complied with the Order from the Court.

Andrew has written to the County Court requesting to formally strike this out. KCC have also done the same.

Andrew will advise us once he receives a response.

The Friends of Challock Church would like to take up the 4th July 2010 boot fair date and thanked the Parish Council for the offer.

Clerk has sent a letter to the Treasury Solicitor who organised the sale of Woodside, Buck Street on behalf of the Crown.

An application for a discretionary grant has been sent to the Bona Vacantia Division. Reply awaited.

The village litter pick will take place on Sunday 6th June 2010. Clerk to make the necessary arrangements.

Councillors asked Clerk to contact Mersham Parish Council to enquire of the extent of their involvement in the Farriers Arms consortium, if any.

Councillors are pleased that the Challock Farmers Market has had a successful first year and is now firmly established. Councillors agreed that the Farmers Market no longer needs to be a sub-committee of the Parish Council. Clerk to inform Pauline Hickson.

The meeting closed at 8.20pm

The next Parish Council meeting is on 22nd July 2010.

Created on 02/04/2003 10:24 AM by admin Updated on 06/07/2010 08:12 PM by parcon